With the exception of editing Rules, every other option will be disabled. Select Send automatic replies to begin setting your options. You can get to the same option in the Outlook web app. First, click Outlook on the menu bar at the top of the page. Click the gear icon in the upper-right of the page to bring down the Settings menu, and click Set automatic replies. The first option immediately below tells Outlook whether you want to turn on automatic replies indefinitely or for a certain time range.

Check Only send during this time range and using the date and time fields, enter the time range you will be gone on vacation. If you leave the checkbox empty, automatic replies will continue to be be sent until you turn them off. Click the Outside My Organization tab to configure how emails from clients, contractors, or other people besides your co-workers are handled.

The second option is a pair of radio buttons for choosing how to treat recipients of your automatic replies. If you want to reply only to people in your address book, select My Contacts only. To reply to anyone who may send you an email, select Anyone outside my organization. Use your best judgement. Nothing dissipates that post-vacation glow like a towering pile of emails. Setting rules to sort and handle emails will cut down on the dread.

In the Rules Wizard dialog box, select Next. Under Step 1: Select exception s , select the except if it is an automatic reply checkbox. Under Step 1: Specify a name for this rule , type a name for your auto-reply rule. Under Step 2: Setup rule options , select the Turn on this rule checkbox if you want to activate the automatic responder.

If you don't want the automatic reply active now, clear the checkbox. If you have multiple email accounts in which you want to use this automatic responder, select the Create this rule on all accounts checkbox. Select Finish. In the Rules and Alerts dialog box, select OK. Outlook sends an auto-reply to the address of each email received once per session; a second auto-reply is sent after Outlook is closed and re-opened.

To disable the responder, clear the checkbox, then select OK. If your email account is a Microsoft Exchange account you can set up an Outlook. Follow these steps for Outlook , , and Outlook for Microsoft Select Automatic Replies. Select Send automatic replies. Compose your automatic reply message in the text box. To disable an automatic reply, go to the Automatic Replies dialog box, and select Do not send automatic replies. Auto-replies are no longer sent. Optionally , s et the time frame during which you want the auto-reply to be active.

Select the Only send during this time range checkbox. Then set the Start time and End time. Only messages received during this range will receive an automatic reply. If you work inside a company or organization, you may have additional options for your automatic replies:. There are security risks involved with automatic replies. Select OK. These tools are smart about sending only necessary out-of-office replies. To maintain out-of-office replies more centrally on an Exchange server including templates featuring fields merged with Active Directory , try Symprex Out-of-Office Manager.

Enabling automatic replies on Outlook. The feature doesn't offer as many options as Outlook software does, but it is easy to use. Optionally, set a date range for your automatic replies. This will turn off automatic replies at the date and time you enter for the end time.

Otherwise, you'll need to turn off automatic replies manually. Note: If you don't see Automatic Replies , use Rules and Alerts to set up your out-of-office message. On the Inside My Organization tab, type the response that you want to send to teammates or colleagues while you are out of the office. Note: Sending automatic replies to anyone outside my organization will send your automatic reply to every email, including newsletters, advertisements, and potentially, junk email.

If you want to send automatic replies to those outside your organization, we recommend choosing My contacts only. When Outlook is setup to send automatic replies, you'll see a message under the ribbon with this information.

Select Turn off to disable automatic out-of-office replies. If you want to modify the dates for your automatic reply or the message sent, use the steps above to modify your settings.

Click here to get the app and manage your Automatic Replies on the go. You can setup a rule that will reply to incoming messages, but only if you leave Outlook running. For more information, see use rules to send an out of office message.

Manage and organize.

Use rules to create an out of office message

Only how to setup microsoft outlook 2013 out of office reply free types of accounts support the Automatic Replies Out-of-Office feature. If you don't see the Automatic Replies button, your email account doesn't support this feature.

However, if you leave Outlook running while you're away, you can use rules to reply to your email how to setup microsoft outlook 2013 out of office reply free automatically. Rules also allow you to forward emails to another account, mark messages as read, or move them to a folder automatically. For more information on working with rules, see Manage email messages by using rules.

When you click File in Outlook, you should see a screen that looks something like this:. If you see a button that says Automatic Repliessee Send automatic out of office replies from Outlook. Otherwise, use the following steps to create a template to reply to messages and set up Outlook to reply to every message you receive.

Click Save. You can create a new template every time you're out of the office or reuse an existing template. Now you're ready to use that template to create your Out of Office rule.

Under Start from a blank ruleclick Apply rule on messages I receive and click Next. To reply to every email message you receive, leave the Step 1 and Step 2 boxes unchanged and click Next again.

Select Yes when Outlook asks you if you want to apply this rule to all messages. Under What do you want to do with the message, in Step 1: Select action sselect reply using a specific template.

Under Step 2: Edit the rule descriptionclick the underlined text for a specific template. Select the template you created above, and then select Open and Next. By default, Turn on this rule is checked.

If you're ready to turn on your out of office reply now, select Finish. Otherwise, uncheck this box. You can turn the rule on at a later date. Note : In order to have the rule send automatic replies to your email messages while you're gone, you must leave Outlook running. If you created your out of office template and rule a few days before you needed it, turn the rule on using the following steps. In the Rules and Alerts dialog box, on the E-mail Rules tab, find the rule you created and check the box to the left of the rule.

Then select OK. Manage and organize. Use rules to create an out of office message. When you click File in Outlook, you should see a screen that looks something like this: If you see a button that says Automatic Repliessee Send automatic out of office replies from Outlook.

Create an out-of-office template In Outlook, create a new email message. Enter how to setup microsoft outlook 2013 out of office reply free subject how to setup microsoft outlook 2013 out of office reply free message body for your out-of-office template. You can add any necessary exceptions, then select Next. Give your rule a name, for example, Out of Office. Turn on a rule If you created your out of office template and rule a few days before you needed it, turn the rule on using the following steps.

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